1 INTRODUCTION
Inceptus Holding (Pty) Ltd (“Inceptus”) is a whole owned University of Namibia (“UNAM”) private company
responsible for its business activities. The holding company has been in existence for five (5) years, while its
subsidiary Inceptus Hospitality and Tourism (Pty) Ltd) has only been in operation for one (1) year.
2 SPECIFIC SERVICES
Inceptus Hospitality and Tourism (Pty) Ltd is a subsidiary of Inceptus Holding (Pty) Ltd (“Inceptus”) which
is wholley owned by the University of Namibia (“UNAM”). The organization is undergoning a branding
initiative and requires a brand manual to ensure consistency in brand messaging and visual identity for IHT
rebranding for Casa Blanca Hotel Pension (“Casa Blanca”). With regard to Casa Blanca, it is expected that
the existing brand remain the identiy of the intity but just giving it new touch across all its brand material.
3 DURATION OF THE SERVICE
The contract is valid for 2 months and may be extended for a further period as mutually agreed, depending
on the performance of the service provider and requirement of work.
4 SUBMISSION REQUIREMENTS
Any individual/company interesting in providing the service should fulfil the following as part of the
submission:
4.1 Technical proposal – 1 hard copy
The Technical Proposal should be submitted in the form of one hard copy which should be placed in a sealed
envelope super-scribed as “TECHNICAL PROPOSAL” and contain the following:
a) Relevant experience and capability with respect to scope of work including previously done
sample work in these specific areas.
b) A detailed work schedule and timeline to prodoce deliverables.
c) Understanding of the scope of work.
d) Knowledge of the company act as well as requirements and legislative structures/frameworks
governing Private Companies.
e) Contactable references of clients worked for in the last 3 years with scope of work for each of the
clients.
f) Company/Designer Profile: Profile of the entire team including servicing, strategy, creative, digital
managing the mandate, with relevant educational background, experience, and credentials.
g) Office location within Windhoek would be an added advantage.
h) Company founding or registration documents.
4.2 Financial Proposal – 1 Hard Copy
a) The Financial Proposal should be submitted in the form of one hard copy which should be placed
in the same sealed envelope with the technical proposal clearly indicating “FINANCIAL
PROPOSAL”.
b) The Financial Proposal should contain the offer including the professional fee (VAT inclusive).
c) Bidders are required to provide a detailed and comprehensive price proposal i.e.; all costs
associated with the bidder’s proposal must be clearly specified and included per line item as per
deliverables and or sub deliverables. No lump sump costing for the total proposal will be
accepted if not specified.
d) All prices must be VAT Inclusive and must be quoted in Namibia Dollar (NAD). The financial
proposal should be valid for a period of 90 days from the bid submission date.
5 COMMUNICATION DURING TENDER PROCESS
All enquiries may be only directed in writing (e-mail) to the following address:
Email: inceptus@unam.na
Telephone: +264 61 206 4364
When making written enquires, the bid number must always be referred to in the subject line of the email
or letter. Telephonic enquiries will not be considered. Where Inceptus see fit and where applicable,
responses to queries may be distributed to all interested bidders.
The bidder must make enquiries, preferably by e-mail not later than Friday, 10 March 2023 @ 10h00am.